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Hays Accountancy & Finance - Newport Jobs

Posted By: Hays Accountancy & Finance - Newport
Address:
Contact: 01633 255455
Date Posted: 5th Sep 2008
Salary: £7.50 Per Hour
Location: Caerleon
Reference Code:
Views Since Posting: 175
Full Description:

We are currently recruiting for a part time administrator to join a large non for profit organisation.

The main purpose of the role is to manage the day to day administration of the service. Providing administrative, secretarial and clerical support.

· To support the Service Manager with the recruitment process and induction of staff within the service.

· To word process confidential and sensitive data, including, reports, correspondence, memos, contracts, forms and tenders from both copy and audio tape.

· To deal with incoming enquiries and correspondence promptly and accurately, and to distribute information as required.

· To provide assistance to service users, referring to colleagues as appropriate, and maintaining records.

· To support service users eligible for external financial support, with the completion of relevant claim forms, and to ensure that, where applicable, fees are collected and received from outside agencies.

· To sort, dispatch, distribute and co-ordinate incoming mail and information in the service.

· Responsible for all general office filing systems, including manual and electronic. To maintain appropriate records, and compile and produce monthly and quarterly returns.

· Responsible for ensuring an effective and professional reception service, including handling incoming calls and faxes, taking and distributing messages and information, transferring calls as appropriate.

· To act as secretary for meetings, including taking of, preparation and circulation of minutes, preparation and issue of agenda, and reports for committees as required.

· To assist in maintaining and managing office diary.

· To maintain accurate records of staff and service users, in manual and electronic format

· To support Regional office with the collection and collation of information in connection with ordering of goods and services, finance and salary information.

· To maintain and reconcile cash and petty cash expenditure and balances.

· To deal with service local banking arrangements.

· To ensure timely and accurate completion and dispatch of purchase orders and delivery notes to the NAC.

· To collate information and to update staff and service user databases

· To complete payroll records for processing by the payroll bureau to set timetables, and to co-ordinate information to and from the payroll bureau.

· To liaise with purchasers and suppliers as directed.

· To maintain security back ups of computer files and manual records.

· To comply with all Health and Safety policies and procedures.

· To participate in supervision, staff meetings and training activities as required.

· To be responsible for maintaining and improving own knowledge and skills through experience and training.

· To undertake additional responsibilities as requested by the Service Manager following the successful completion of specific training and personal skills development.

· To undertake any other reasonable duties as requested.

Skills Required:

· Previous administrative/ secretarial experience
· Managing office systems and procedures.
· Computer literacy, including, file management, word processing, spreadsheets, database, computerised accounting systems, electronic mail
· Minute taking (not shorthand)
· Cash handling
· Experience of working in the voluntary sector